How Eluvium Works

Eluvium is your procurement AI agent that automates purchase intake, sourcing suppliers, sending RFQs, and quote evaluation. Eluvium acts like a member of your procurement team. Instead of using difficult-to-setup forms or endless email chains, team members simply describe their purchase needs to Eluvium and Eluvium handles the procurement process end-to-end.

➡️ Watch the demo video to see Eluvium in action.

1. 🔐 Create an account and add users

Your organization must have an account with Eluvium to start using. If your organization does not yet have an account, please contact sales@eluvium.ai to request an account.

Your organization’s admin starts by setting up your workspace.

  • Create an organization account
  • Configure organizational settings (RFQ templates, spending limits)
  • Invite users and assign user roles & permissions

Eluvium automatically applies your procurement policy throughout the workflow.

2. 📥 Create a purchase request (intake)

Anyone in the organization can initiate a purchase request by chatting with Eluvium, removing dependency on procurement’s availability.

Users simply describe what they need - from office supplies to manufacturing materials - and Eluvium asks guided questions to collect the required details:

  • Category / item details
  • Specifications or technical drawings
  • Delivery timeline and location
  • Budget or expected spend

No more filling out forms or back-and-forth emails to gather purchase requirements.

3. 🚀 Send RFQ to suppliers

Once the request is complete, Eluvium prepares the RFQ to be sent to suppliers.

  • Add suppliers manually - or let Eluvium search for relevant suppliers (if integrated with your ERP or vendor database)
  • Send RFQ to suppliers
  • Approvals are requested automatically if spend exceeds limits

Suppliers receive an email that guides them to Eluvium’s supplier portal to submit their quotes. Eluvium manages all communication to keep everything organized and trackable.

4. 📊 Gather and evaluate supplier quotes

Suppliers can reply directly in the portal and interact with Eluvium. Eluvium handles clarifications and follow-ups automatically, giving suppliers immediate answers and reducing procurement cycle times.

Eluvium:

  • Extracts structured data from supplier responses
  • Normalizes quotes into a clean comparison table
  • Follows up automatically if suppliers are missing information

Users can easily compare quotes - apples to apples - across price, lead time, delivery terms, and more.

Procurement no longer has to chase down missing supplier responses.

5. ✅ Select the supplier and generate a purchase order

Once the decision is made:

  • Select the winning quote
  • Eluvium sends the confirmed details to your ERP or purchasing system
  • If required, approval workflows are automatically enforced

After approval, the PO is generated and sent to the supplier.

Eluvium closes the loop from intake to purchase order creation.